Offimac Business Central Rental Management (RENT)

1. Management of items & contracts

At its core, it is all about oversight. The module supports both unique objects (such as machines with a serial number) as well as bulk items and consumables. You can easily set up contracts where all agreements, rates, and rental periods are recorded centrally.

2. Flexible rental terms & projects

The software is built for variety:

• Short term: For quick rentals per day or week.
• Long term: For complex lease or rental structures.
• Project-based rental (optional): Link rental items to specific projects for precise post-calculation and budget monitoring.

3. Visual planning & calendars

No more double bookings. Through intuitive calendars, you can see the availability of your fleet at a glance. The planning tool helps you reserve items and prepare the logistical flow.

4. Consumption and meter readings

For machines invoiced based on usage (such as operating hours or kilometers), the module offers extensive meter registration. Consumables delivered along with the main equipment are automatically processed in the final invoice.

5. Procurement, warehouse & transport

A rental fleet must be stocked and moved. The module integrates seamlessly with:

• Procurement: Manage the acquisition of new assets.
• Warehouses: Always know where an item is located.
• Transport: Efficiently plan the delivery and collection of your equipment.

6. Asset management & history

Each item builds a complete file. You have immediate insight into the history (who had what and when?). Additionally, you manage the entire lifecycle: from depreciation as an asset to the eventual sale of second-hand equipment.

7. Reports, statistics & documents

Manage your business based on data. With powerful reporting, you can analyze the occupancy rate and profitability per item. The built-in document management ensures that manuals, inspection certificates, and contracts are always linked to the correct object.

8. Optional extensions for customization

• Service Module: Link rental to maintenance. Plan preventive inspections and repairs so that your fleet remains in top condition.
• Offimac Integration: Connect your rental with accounting, CRM, or other Business Central modules.
• Apps & Mobile: No more paperwork on the shop floor or on the road. Let drivers and warehouse staff sign off on deliveries and returns directly on a tablet or smartphone.