Contact
Contact us
Every organization is different, and we at Offimac understand that all too well. Do you have questions or are you curious about what we can do for you? Let us know. We are happy to think along with you.
Graphical planning software for control, efficiency, and profit
Table of Contents:
Offimac planning software is designed to work efficiently, purposefully, and in a structured manner, allowing planners to react quickly and know exactly what they need to work on.
It enables them to make easy adjustments, ensuring they always make the right choices at the right time.
A clear visual overview makes it possible to optimize plans, leading to increased productivity and better results for companies.
The system offers smart integration with relevant data from other systems, so planners do not have to perform duplicate work and always work with up-to-date information.
Why professional planning software?
Implementing professional planning software offers significant strategic advantages:
Increased Efficiency
Automate task assignment and deadline management. Save valuable time on administration and focus on execution.
Central Overview
A dashboard displays the status of every project at a glance. Identify bottlenecks before they become a problem.
Optimal Resource Planning
Assign the right people with the right skills at the right time. Prevent overload and maximize the ROI on your equipment.
Improved Collaboration
Everyone works with the same ‘single source of truth’. This prevents misunderstandings between the office and field service.
Data-Driven Decisions
Analyze performance and lead times to estimate future projects more accurately.
Visual planning boards: the engine of your return
In a dynamic work environment, a textual list of tasks is often insufficient to oversee the complexity of daily operations. Visual planning boards form the bridge between your data and the reality on the shop floor. By translating complex information into an intuitive graphical overview, planning transforms from a static administrative process into an active engine for your business return.
Why visual planning delivers immediate financial benefits:
Maximum occupancy rate: At a single glance, you can see gaps in the planning or unused capacity among teams and equipment. By filling these immediately via drag-and-drop, you increase the billing rate of your resources.
Fast response time to changes: Does a machine break down or is a technician ill? Thanks to the visual overview, you can immediately see which alternative is available. You adjust in seconds, not hours, ensuring projects do not come to a standstill.
Prevention of overload: Visual boards show the workload per employee. This prevents burnout and errors due to time pressure, which benefits both the quality of work and employee satisfaction.
Real-time synchronization: Because the planning board is seamlessly linked to your ERP system, the information is always up to date. What the planner drags on the screen is immediately visible in the mobile app of the technician or project manager.
The “Icing on the Cake” for your ERP
Many companies have the right data but lack the tool to make that data workable. Our visual planning software acts as the cockpit of your organization. It brings orders, resources, and deadlines together in an overview that is understandable for everyone.
The result? Less stress in the planning department, shorter project lead times, and a healthy margin at the bottom line.
Integration with Microsoft Dynamics and other software
Offimac software is applicable in various sectors and is widely used for projects, rentals, and service, usually in combination with Microsoft Dynamics.
Effective planning software delivers actual profit to companies. That is why Offimac has developed extensive visual planning boards.
Offimac offers specific tools for project planning, service planning, rental planning, and production planning, which are perfectly aligned with each other.
The great advantage is that all these solutions work together seamlessly and can also be integrated with other software for administration, projects, production, and services.
This creates a single integrated digital system, requiring less manual coordination and ensuring processes run smoothly.
The graphical planning software also works with time registration systems and mobile applications.
Furthermore, Offimac offers the possibility to fully tailor the planning software to the specific needs of your company, meaning customization is possible where necessary.
This flexibility makes Offimac software a unique solution, where orders, resources, and tasks can be easily dragged and dropped to get the right things in the right place.
The planning is then automatically adjusted and synchronized with the rest of your organization. If desired, information such as completed tasks, budgets, and other data can be displayed on the planning boards, so planners always have access to the most current information.
Case study: perfectly scheduling 140 technicians
Louis Stevens & Co (part of the CFE group) is a market leader in electrotechnical installations for the railway and aviation sectors. With 140 employees and extremely complex projects, the need for a central “nervous system” was great.
The Challenge: Ending island automation
Before partnering with Offimac, Stevens worked with fragmented systems: separate software for accounting, loose project tools, and an abundance of Excel lists. “The systems gave us no overview at all,” says director Erwin Bobbaerts. “After an internal needs study, it became our priority to switch to a single system that gave us insight into turnover and profitability at any time.”
The Solution: Microsoft Dynamics as the foundation
After a thorough market comparison, Stevens chose Microsoft Dynamics 365 Business Central in combination with Offimac’s sector-specific modules. The deciding factor was the deep integration of project management and graphical planning.
Strategic Approach: Standard first, then customization
Stevens chose a smart implementation strategy:
- The ‘Icing on the Cake’: The rollout of Offimac’s graphical planning software to efficiently manage people and machines.
- Standardization: First, install the standard version of Microsoft Dynamics to streamline basic processes.
- Focus on Projects: Implementation of the project module for tight site monitoring and post-calculation.
The Result: Full control over capacity and profitability
Today, all data is centralized. From warehouse management and purchasing to the payroll processing of 140 employees: everything communicates with each other. “What we especially appreciate about Offimac is that their consultants have real practical experience in the contracting world. Concepts such as planning, site monitoring, and post-calculation are daily business for them. Their planning software ensures that we manage the entire organization efficiently and our project management always remains up to date.”
Sector focus: construction, installation, and production
Offimac software offers companies the opportunity to streamline their processes and increase their efficiency. Through the visual overview, planners can react quickly and continuously optimize the planning without wasting time on duplicate work. Thanks to the integration of data from other systems, companies can always work with the most up-to-date information, ensuring the reliability and accuracy of the planning.
The software is not only applicable in various sectors, such as construction, installation, and production, but it also offers customization options so that companies can get a solution that perfectly matches their specific needs. The flexibility of the system makes it easy to adjust tasks, resources, and orders in real-time. It ensures that communication within the organization always runs smoothly. By integrating mobile apps and time registration systems, all parts of the company can work together efficiently, increasing overall productivity and return.
With this planning software, companies not only get the tools to plan better but also the opportunity to optimize their processes in a sustainable and cost-effective way. In a time when time and efficiency are crucial for success, Offimac offers the ideal solution for companies that want to grow and improve their performance.
Want to see how these functionalities work specifically for your company? Request a free demo here!
The 5 golden rules for selecting planning software
Choosing the right planning system is a strategic decision that determines your company’s efficiency for years to come. To prevent a bad purchase or a difficult implementation, we advise you to pay attention to these five essential criteria:
1. Choose integrated data (No 'Islands')
Planning never stands alone. A good tool must know the stock status, which technician has which competencies, and what the budget of a project is. Therefore, choose software that integrates natively with your ERP system. If data has to be retyped or synchronized via complex links, errors will occur sooner or later.
2. Prioritize visual intuition (Drag-and-Drop)
A planner works under time pressure. The interface must therefore be graphical and intuitive. A good planning board lets you move resources via drag-and-drop, whereby the underlying data (such as time registration and project status) automatically changes with it. If the software is too complicated, planners will fall back on their old Excel lists.
3. Ensure mobile connectivity
The best planning is worthless if the execution on-site is not informed. Choose software that has a direct line to mobile apps. As soon as an order is moved at the office, the technician or project manager should immediately receive a notification on their tablet or smartphone.
4. Future-proofing and Scalability
Your company today is not the company it will be in five years. Select a platform that grows with you. Software built on a global standard such as Microsoft Dynamics 365 offers the certainty that you can always expand with new modules, extra users, or advanced AI functionalities like Copilot for planning.
5. Sector experience of the partner
Software is only a tool; the setup determines the success. Look for a partner who understands your sector. A consultant who knows what ‘post-calculation’, ‘progress statements’, or ‘SLA management’ means will configure the software to strengthen your specific business process instead of hindering it.
